POPIA for attorneys, Legal Practice Council compliance, FICA AML automation, and matter-scoped secure client portals. For commercial firms, sole practitioners, advocates' chambers, conveyancers, and corporate legal — engineered with the rigour the profession demands.
Every legal practice system we ship is anchored to the frameworks that govern South African legal work. These are not optional. They are how we build.
Lawful processing of client personal information with section 7 litigation-privilege exemptions preserved. Information Officer registration, PAIA manual, and breach notification workflows hard-wired in.
Compliance VerifiedAligned to Legal Practice Council rules — trust account integrity (Rule 54), client identification, fidelity fund obligations, and conduct standards baked into the workflow.
Advisory AlignmentTrust ledgers reconciled nightly against bank, every receipt and disbursement matter-tagged, auditor packs generated on demand, and section 86(4) interest reporting automated.
Audit-ReadyCustomer Due Diligence at intake — SA Home Affairs ID verification, PEP and sanctions screening, source-of-funds capture, risk rating, and goAML-ready STR workflow.
Operationally EmbeddedDeploy as a full Practice-In-a-Box for legal, or layer individual services on top of what you already run.
End-to-end encrypted matter rooms with explicit consent ledgers, document vaults, and privileged-recipient watermarking. Client sees only what is theirs.
ECTA-compliant electronic signing with Home Affairs ID verification, biometric capture where required, and full chain-of-custody for affidavits and contracts.
Automated conflict-of-interest search across current and historical matters, paired with FICA-aligned client onboarding — CDD, PEP screening, and risk rating in one flow.
Full matter lifecycle — file opening, time capture, disbursement tracking, billing, and trust account integration. Six-minute units, fee narratives, and party-and-party costs.
All correspondence with opposing counsel and external parties routes through a metadata-stripping, TLS-enforced gateway that prevents accidental privilege waiver via document metadata.
Engineering-grade compliance audit — data-flow mapping, POPIA 8-condition gap analysis, LPC Rule 54 trust account readiness review, and regulator-ready remediation plan.
We treat it as a structural property of the system. Every design decision — from how matter rooms are partitioned, to how metadata is stripped from attachments, to who can see access logs — starts from the question: does this protect the privileged relationship between attorney and client?
That changes the answer at every layer. Storage, access control, audit logging, even who at the firm can see whose calendar — all reconsidered through the privilege lens.
If your IT was built for generic professional services and then "configured for legal", you're carrying privilege risk you may not have inventoried.
Privilege protection is built into the architecture, not bolted on. Matter rooms are end-to-end encrypted, access is matter-scoped with explicit consent ledgers, attachments to opposing counsel route through a metadata-stripping gateway, and every privileged document carries a watermark identifying the recipient. Audit logs are practitioner-only and not exposed to firm-wide admin by default.
Yes. Our POPIA implementations for legal practices treat the firm as a Responsible Party while preserving litigation privilege exemptions under section 7. We map client personal information flows, set lawful processing bases per matter type, register your Information Officer with the Information Regulator, and ship a regulator-ready PAIA manual aligned to the legal practice context.
Our client intake automation runs Customer Due Diligence (CDD) at onboarding — ID verification via SA Home Affairs lookup, PEP and sanctions screening, source-of-funds capture, and risk-rating per FICA Schedule 1. Suspicious Transaction Report (STR) workflow flags trigger an evidence pack ready for FIC submission via goAML.
We integrate trust account ledgers with your firm's matter management so every receipt and disbursement is matter-tagged and time-stamped. Reconciliations to bank statements run nightly. The system generates auditor-ready packs aligned to LPC Rules 54.14 trust account audit requirements, with section 86(4) interest reporting automated.
Our chambers stack is leaner — a referral-only intake portal, instructing-attorney correspondence vault, brief management with diary integration, and discreet billing. Chambers share infrastructure cost without sharing matter visibility — each advocate's data is isolated by default.
Your matter files are yours. Every legal engagement includes a data portability clause — full encrypted export in standard formats (PDF/A for documents, structured JSON for matter metadata and time entries, SQL dumps for relational data), plus a 90-day supervised handover window. Privileged material remains under your control end-to-end.
See our long-form law firm cybersecurity reference at law-firm-cybersecurity-south-africa and the verifiable regulatory framework alignment on the Trust & Compliance Hub.
A 30-minute diagnostic call. No deck, no sales script — just an engineer and a practitioner working out what the right infrastructure looks like for your specific practice.