The Real Problem
Your email is the keys to everything, and it's usually the weakest link.
Most small businesses run on a personal Gmail or a half-configured Workspace that nobody hardened. It looks fine until an account is spoofed, a mailbox is lost, or you realise you don't actually control it.
It looks unprofessional
A @gmail.com address quietly costs you trust with the clients you most want to win.
Nobody secured it
No two-step verification, no email authentication, no backup, one phished password opens the whole business.
You became the IT admin
Adding staff, resetting passwords, chasing settings, time you should be spending on the actual work.
Choose Your Level
From a clean setup to Workspace as your operating system.
One decision, three honest levels. Most teams want the middle one: set up, secured, backed up and managed. You own everything throughout.
Launch
Get onto Workspace, properly.
Fixed once-off + licences
- Domain & professional email setup
- Clean migration from Gmail, cPanel or Outlook
- Gmail, Drive, Docs, Meet & Calendar
- Two-step verification switched on
- Team onboarding & the basics training
Secure & Manage
Hardened, backed up, and handled.
Monthly management + licences
- Everything in Launch
- Admin console hardening & access controls
- Email authentication: SPF, DKIM & DMARC
- Third-party backup (Google won't restore your data)
- E-signatures (ECTA), Meet & booking set up
- Ongoing support & staff joiner/leaver management
Grow & Automate
Workspace running your operations.
Scoped on assessment
- Everything in Secure & Manage
- Workflow automation (Apps Script / AppSheet)
- Meeting tracking: recordings, transcripts & notes
- A support desk: shared inboxes & ticketing
- Integrations with your other tools
- Priority support
What We Actually Handle
Everything that makes Workspace safe and useful.
Before, During and After
Buying the licences is the easy part.
Most software failures are not software failures. The platform works; the team was never shown how it fits their day, and the person who could answer that is in another timezone.
See it before you commit
A walkthrough on your own scenarios — your intake, your filing, your handover — rather than a vendor demo of features you will never use. If it is the wrong tool for you, that is a useful outcome and we will say so.
Onboarding that reaches the whole team
Migration is scheduled around your working hours, accounts and permissions are set up by role, and your people are taken through it in plain language. Admin staff, not just the owner.
Local expertise, local hours
Support in South African business hours from people who know your setup, on WhatsApp or the phone. Not a ticket queue in another timezone, and not a chatbot reading a manual back to you.
It stays supported
Licences, users, security settings and the awkward questions six months later are handled by the same people who built it. Nothing is handed to a stranger at go-live.
This applies to whatever we set up for you: Google Workspace, Microsoft 365, your practice or case management system, accounting, booking or the automation running between them. The pattern is the same: show you it working on your own work first, onboard your actual team, then stay reachable in your own hours.
Straight Advice
Google Workspace or Microsoft 365?
We recommend by fit, not preference. Here's the honest split. Most South African SMEs are a great fit for Workspace, which we set up and manage end-to-end today. If Microsoft is genuinely better for you, we'll say so.
Choose Google Workspace if…
- Your team works mostly in the browser and on mobile
- You want effortless real-time collaboration in one document
- Gmail, Google Meet and Docs already suit how you work
- You value simplicity and low admin overhead
- You want quick onboarding and predictable per-user cost
Lean to Microsoft 365 if…
- You depend on full desktop Excel, Word or PowerPoint
- You're standardised on Windows and Microsoft Teams
- You need deep device management (Intune) & compliance
- You already run a Microsoft estate (Azure AD, Exchange)
- Industry software requires the Office desktop apps
See the side-by-side
| Google Workspace | Microsoft 365 | |
|---|---|---|
| Best for | Cloud-first, collaborative teams | Windows / Office-heavy workflows |
| Documents | Docs, Sheets, Slides (web-first) | Word, Excel, PowerPoint (full desktop) |
| Meetings | Google Meet | Microsoft Teams |
| Real-time collaboration | Excellent, effortless | Good |
| Heavy spreadsheets / macros | Moderate | Best-in-class (Excel) |
| Admin overhead | Lower, simpler | Higher, more powerful |
| Device management | Endpoint management | Intune (deeper) |
| SA data residency | Yes (regional) | Yes (regional) |
| Managed by ASi | End-to-end, today | By fit, as our Microsoft practice comes online |
Common Questions
Good to know.
Isn't Google already backing up our data?
No, Google keeps the service running, but recovering your data is your responsibility. Deleted mail, a ransomware event, or a departing employee's files aren't something Google restores for you. That's why proper third-party backup is part of our managed plan, not an afterthought.
Are Google Workspace e-signatures legally valid in South Africa?
Yes, standard electronic signatures are recognised for most business agreements under ECTA, captured with an audit trail. A small set of documents need an advanced electronic signature or wet ink; we flag those so you stay compliant.
Google Workspace or Microsoft 365, which should we use?
We recommend by fit, not preference. Workspace suits teams that live in the browser and want fast, simple collaboration, excellent Meet and Docs, and low admin overhead. If your needs point to Microsoft, we'll say so honestly.
Do we own our email and data, and can we leave?
Completely. Your domain, mailboxes, files and admin accounts are in your name. We set it up and manage it, but you're never locked in or dependent on us to keep access.
Can you record and track our meetings?
Yes, Meet recordings, transcripts and shared notes, configured in line with consent and POPIA so everyone knows when a meeting is recorded. See our Security Health Check to gauge where you stand overall.